All employees understand the content of their contracts and have access to them

What does this mean?

  • Besides ensuring that the contracts are legally accurate, you also need to ensure that the contracting process is transparent.  This means that all employees need to understand their rights and obligations as per the contract.
  • It is necessary to go through the contract step-by-step either with each employee individually or through a group induction process if the contracts are the same. 
  • In addition to English, it is also advisable that you make contracts available in the home language of your employees.  In case this is not possible due to a range of languages in the workplace, the best choice is to make the contract in the language of the majority of employees.  You then need to use a translator to explain the contracts to those who do not understand the language. 
  • Most importantly each employee needs to be given a copy of their contract to keep.