The business has appointed and trained H&S representatives according to its size and scope

What does this mean?

  • The OHSA specifically says that every business which employs more than 20 people has to have a certain number of formally trained H&S representatives. 
  • This number is 1 H&S representative for every 50 employees.
  • A H&S representative only has to attend a formal course once and they will receive a certificate after completing the training.  These certificates need to be kept in the employees file.
  • It is recommended however that their training does not stop there and that you include them, for example, each year in doing the H&S risk assessment and putting actions in place to maintain a healthy and safe working environment.
  • Once the training is complete, you need to formally appoint that person as a H&S representative.  This is done through an appointment letter with an associated list of roles and responsibilities so that this is clear from the onset.

What do I do?

There are a number of companies in South Africa that offer H&S training. Just to mention a few:

A template of an appointment letter for a H&S representative can be found in the Template Portal